Senior Associate - Facilities & Administration

Job Family: Facilities (India) Travel Required: None Clearance Required: None What You Will Do: Manage end-to-end procurement activities, including RFQs, RFPs, commercial evaluations, negotiations, and purchase order management. Lead vendor identification, evaluation, onboarding, performance monitoring, and relationship management. Drive cost optimization through strategic sourcing, competitive bidding, and commercial negotiations. Manage contracts, rate cards, AMCs, SLAs, renewals, and supplier agreements. Ensure compliance with procurement policies, approval matrices, internal controls, and audit requirements. Coordinate with internal stakeholders, Finance, Legal, and business teams to ensure timely procurement and invoice processing. Maintain the Approved Vendor List (AVL), procurement trackers, contract repository, and vendor documentation.Monitor procurement budgets, spend analysis, purchase commitments, and cost-saving initiatives. Identify procurement risks, resolve vendor escalations, and ensure continuity of goods and services. Prepare periodic procurement reports, dashboards, and management updates. Drive process improvements, standardization, and adherence to procurement governance. What You Will Need: Graduate in any discipline; preference for Supply Chain Management, Procurement, Commerce, or Business Administration. 3-5 years of relevant experience in procurement, strategic sourcing, or vendor management. Strong expertise in commercial negotiations, quotation analysis, contract management, and supplier evaluation. Proficiency in MS Excel and procurement/ERP systems. Excellent stakeholder management, communication, analytical, and problem-solving skills. Ability to manage multiple procurement requirements, competing priorities, and tight timelines. Strong understanding of procurement compliance, documentation, and audit readiness. What Would Be Nice To Have: Experience in corporate services, facilities management, IT/ITES, or indirect procurement. Exposure to centralized procurement operations and multi-location vendor management. Experience managing high-volume purchase requests, contract renewals, and supplier databases. Demonstrated track record of cost savings, process improvements, and procurement governance. About Guidehouse India At Guidehouse India, we’re redefining what’s possible by creating opportunities that change lives. Guidehouse is a global professional services firm that delivers advisory, technology, and managed services to clients across both the commercial and public sectors. Our teams turn bold ideas into solutions that transform industries, strengthen communities, and drive meaningful impact worldwide. Across our Chennai, Trivandrum, and Gurugram locations, you’ll find opportunities where your passion and curiosity help shape what comes next. With cutting edge benefits, innovative learning and development programs, and a people first culture, we empower our people to lead with purpose.