Officer – Purchase

Position Summary: The Officer – Purchase will support day-to-day purchasing activities by processing purchase requisitions, obtaining and evaluating quotations, coordinating with suppliers, and ensuring timely placement and follow-up of purchase orders. The role requires effective coordination with internal departments and vendors to ensure materials and services are procured at competitive terms and delivered as per business requirements. Work You’ll Do: Job Description Primary Objective ·   Receive and review purchase requisitions for completeness, specifications, approvals, and required delivery timelines. ·   Manage MRP exception messages (cancel, defer, order, etc.) to ensure optimized material flow between suppliers and production requirements to fulfill customer orders. ·   Source suppliers and obtain quotations in line with the purchase requirements. ·   Prepare comparative statements and coordinate technical and commercial evaluations with relevant stakeholders. ·   Negotiate pricing, delivery schedules, payment terms, and other commercial conditions within the approved authority. ·   Prepare, process, and release purchase orders in the ERP system after obtaining the required approvals. ·   Follow up with suppliers to ensure on-time delivery and provide updates to internal stakeholders. ·   Coordinate with Stores, Quality, Planning, Production, and Finance on material status, shortages, rejections, and invoice-related queries. ·   Resolve purchase order discrepancies, delivery delays, and supplier issues in a timely manner. ·   Maintain supplier records, quotations, purchase orders, and other procurement documentation. ·   Support supplier development, alternate sourcing, and cost-saving initiatives. ·   Prepare purchase-related reports and maintain accurate procurement records. Specific Objective ·   Ensure timely processing of purchase requisitions and placement of purchase orders. ·   Obtain competitive quotations and support cost-effective purchasing decisions. ·   Follow up on open purchase orders and ensure delivery as per committed schedules. ·   Maintain accurate purchasing documentation and ERP records. ·   Support supplier coordination and continuous improvement in purchasing activities. Basic Qualifications: ·   Bachelor’s degree or diploma in Engineering, Commerce, Business Administration, Supply Chain, or a related discipline. ·   3–5 years of relevant experience in purchase / procurement, preferably in a manufacturing environment. ·   Working knowledge of RFQ processing, quotation comparison, purchase orders, and supplier follow-up. ·   Proficiency in MS Office, particularly Excel; working knowledge of ERP systems, particularly SAP. ·   Good communication, negotiation, coordination, and follow-up skills. Preferred Qualifications: ·   Experience in purchasing engineering, mechanical, electrical, or manufacturing materials. ·   Knowledge of procurement processes, commercial terms, and supplier evaluation.