Facilities Associate

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all. Role Summary The Facilities Associate will join the Environment team and provide support across food vendor management, day-to-day procurement, transportation, travel desk operations, and other general office administration activities. This role is responsible for helping ensure smooth, secure, and efficient workplace operations. The ideal candidate is proactive, detail-oriented, and able to identify issues and drive them to resolution. The role requires strong multitasking and prioritization skills, along with proficiency in Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint. Team Summary The AHI Environment team is accountable for day-to-day coordination with suppliers, contractors, operations, and office maintenance teams to support routine and ad hoc workplace activities. The team manages facilities-related functions such as materials and facilities, information security, campus-wide facilities, electrical, water, and equipment support. It works collaboratively with internal and external stakeholders using strong influencing and negotiation skills to maintain a safe, efficient, and well-supported work environment. Essential Job Responsibilities Coordinate and oversee the day-to-day management of supplies, equipment, and facilities, including maintenance, inventory management, logistics, security, and pest control activities. Maintain office administrative facilities and ensure availability of daily miscellaneous requirements to support a harmonious work culture. Arrange conference rooms and ensure meeting room setups are completed as required. Respond to queries or concerns related to individual cases in a timely, friendly, and efficient manner in accordance with organizational standards. Monitor statutory compliance requirements, audit readiness, documentation, and business control processes related to facilities operations. Support material resource planning, forecasting, and sourcing for procurement of various stocks to maintain smooth operations. Maintain processes, documentation, business control checks, and audit support for all facility and administration activities. Coordinate daily activities related to company and building access cards and issue photo IDs. Coordinate service calls for office equipment, including copiers, faxes, printers, and AV equipment. Support arrangements for important office events and celebrations, including annual day celebrations. Order office and cafeteria supplies as needed. Assist with internal moves and workspace relocations. Support new joiner formalities. Manage repair, maintenance, and replacement of office equipment. Maintain a strong working relationship with the base builder to support smooth operations. Provide backup support to other team members as needed to ensure high service levels across facilities functions.