Associate Project Specialist

The PitchBook team performs web-based research and utilizes technology tools to capture hard-to-find data on private capital markets, including venture capital, private equity, and mergers and acquisitions (M&A). This information allows PitchBook’s customers, such as venture capital firms, private equity firms, limited partners, investment banks, law firms and accounting firms, to discover emerging companies, conduct research on potential investment opportunities and gain a competitive edge in investment decision-making and negotiations. As an Associate Project Specialist, Office Experience, you will play a pivotal role in shaping and enhancing the workplace environment at PitchBook Mumbai. You will embody our core values - making it fun, embracing change, and delivering a first-class experience to both internal and external customers. Your passion for fostering an exceptional office experience, keen eye for detail, and ability to execute programs seamlessly will ensure our workspace is efficient, engaging, and aligned with our company culture. This role requires a highly organized, proactive, and solution-oriented individual who thrives on tackling challenges, driving improvements, and fostering a safe, clean, and inclusive workplace. Primary Job Responsibilities: Branding & Workplace Experience Lead PBM branding, refurbishment, and workplace enhancement initiatives. Drive workplace improvements that strengthen employee experience and company culture. Workplace Operations & Readiness Conduct workplace audits and readiness checks across PBM spaces. Manage seating, space planning, meeting rooms, common areas, and workplace standards. Identify, track, escalate, and close facilities and operational issues. Facilities & Employee Feedback Coordinate facilities concerns across lighting, lifts, access, infrastructure, and meeting rooms. Track tickets, recurring issues, resolutions, and employee feedback. Partner with Morningstar Facilities and stakeholders to drive improvements. Digital Signage & Workplace Technology Manage PBM digital signage, TVs, black boxes, and related infrastructure. Coordinate workplace technology requirements, troubleshooting, assets, and rollouts with IT and Infrastructure. Events & On-Day Operations Provide workplace and logistics support for employee events and flagship programs. Coordinate space, furniture, equipment, vendors, security, access, and post-event restoration. SWAG, Assets & Inventory Manage SWAG planning, procurement, inventory, storage, distribution, and gifting. Oversee workplace assets, storage, replacements, movement, and disposal. Travel & Global Readiness Support business travel, visa coordination, and global-readiness requirements. Track requests and drive pending actions to closure. Business Continuity & Safety Support BCP, GIH, office readiness, contingency planning, and related operational requirements. Act as Fire Marshal and support safety drills and protocols. Workplace Communications