AM/Manager– Procurement (Admin, Real Estate & HR)

Buyer – Admin Real Estate & HR Procurement:

Role Overview:

The Buyer – Admin, Real Estate & HR Procurement will be responsible for managing end-to-end sourcing and procurement activities across Administration, Facility Management, Lease Rentals, and HR-related categories. The role includes vendor sourcing and management, commercial negotiations, contract and lease administration, PR-to-PO processing, spend analysis, and ensuring the timely procurement of goods and services in compliance with company procurement policies.

The ideal candidate should possess strong negotiation, analytical, stakeholder management, and coordination skills, along with a service-oriented approach and a keen eye for detail.

Key Responsibilities:

Administration Procurement: - Manage procurement of office supplies, stationery, pantry items, and other administrative requirements. - Coordinate procurement for facility management services, including housekeeping, security, pest control, and maintenance services. - Source and procure office infrastructure such as furniture, workstations, printers, and related equipment. - Track and manage Annual Maintenance Contracts (AMCs), ensuring timely renewals. - Support procurement requirements for corporate events, employee engagement initiatives, and office activities. - Coordinate travel and accommodation bookings in line with company policies. - Ensure timely conversion of Purchase Requisitions (PRs) into Purchase Orders (POs). - Maintain an updated vendor database and monitor vendor performance. - Conduct cost comparisons and negotiate commercial terms within the approved authority limits.

Lease Rental Management: - Manage procurement support for office spaces, branches, warehouses, fleet hubs, and other leased facilities. - Collaborate with Business, Administration, Finance, and Legal teams for new lease acquisitions, renewals, amendments, and lease closures. - Participate in commercial negotiations with landlords, property owners, and real estate consultants to secure competitive lease terms. - Review lease proposals and ensure compliance with procurement policies and internal approval processes. - Coordinate lease agreement execution and maintain trackers for lease expiries, renewals, rent escalations, security deposits, lock-in periods, and notice periods. - Process lease-related PRs, POs (where applicable), rental invoices, and payment coordination. - Monitor rental payments, Common Area Maintenance (CAM) charges, utility-related obligations, and other lease-associated commercial commitments. - Maintain centralized lease documentation and ensure audit readiness. - Identify opportunities for lease cost optimization through renegotiation, benchmarking, and space utilization initiatives. - Coordinate with internal stakeholders and external landlords to resolve commercial and operational issues related to leased properties.

HR Procurement: